Office Manager [EN/NL]

Apply now

Office Manager [NL/EN]

Full-time · Utrecht, The Netherlands

As Office Manager at Lab Digital, you are the face of our office. Your appearance is a consistent factor for our 80+ international hybrid workforce. You are the sense of hospitality that Lab Digital wants to radiate to everyone.


  • The (work)floor is yours! Own the office (70 workstations) and the overall office experience
  • Share your ideas, involve the right stakeholders and autonomously execute your own projects
  • In charge of facility services and communication with our suppliers (cleaning/gardening/catering)
  • Organisation and facilitation of events based on a budget: team-events, company events, external trainings and also our biggest event: Christmas 2023!
  • Celebration of special moments. Surprise individual colleagues, teams and the organisation with your talent for being attentive and personal. Your 'how-can-I-surpise-radar' is always on
  • Support our People Manager in the realisation of becoming a better employer via the Great Place To Work (GPTW)
  • When it comes to important meetings and visitors you don’t like surprises. For this reason you’re managing the overall agenda. An unfamiliar face from an applicant, client or new colleague at the office is for you expected
  • Administrative tasks such as e-mail inbox, inventory management of office supplies and travel and expense arrangements.

about you & the role

Your appearance makes everyone instantly feel welcome. As a person, you are someone who is welcoming, approachable, assertive and flexible. You are eager to get to know our 80+ international colleagues and you have a great curiosity to get to know a person better.

Not one day at the office will be the same and probably not one day will go the way you planned it. You are therefore able to switch quickly and support where needed. You seamlessly sense where the priorities lie at the moment and do not get stressed easily. Also, you are precise, pay attention to details and think ahead. After all, you don't want to miss anyone's birthday or find an empty fridge.

The office is your ‘island'. This means that besides being the face at the office you’re also responsible for its appearance. That’s why you are first point of contact for our external suppliers (cleaners/garderener). With your strong eye for detail you see the improvements that still need to be made and align this with them. Internally, you don't spoil people too much by the way, because 'cleaning up your own mess' and 'getting your own drinks' is part of everyone's job.

Within the role you organise a lot. You provide answers or direction to questions that come up daily, but also organise get-togethers, parties, appointments with clients, business lunches or hackathons. After all, organising makes you happy and when eveything is organised? You’ll find something to shake things up, surpise and organise.

Administratively, you take care of everything that belongs to an office. From small administrative tasks such as booking plane tickets, processing mail and managing some mailboxes to registering visitors and reserving parking spaces for them.

Read more about Lab Digital here.


  • Experience in hospitality, events, reception or office management in a dynamic or international environment
  • Enjoys having to run an own ‘office-island’ and dares to come up with solutions independently
  • Your Dutch is on minimum B2-level. Fluent in writing and speaking English.
  • Good knowledge of the Office 365 package is required
  • Shining at the office for 36-40 hours a week
  • Located in Utrecht province

€ 2.500- € 3.500 per month

Laptop, headphones and more

Pension plan

36-40 hours

25 vacation days

What we offer you

  • Starting salary of at least € 2.500 per month and depending on experience and growth, it can go up to € 3.500
  • 25 vacation days & favourable pension plan
  • Profit sharing among all (13th month) in case of a positive operating result
  • An independent role with a lot of freedom and at the same time being part of Team People.
  • No concessions on gear you need to do your job well including laptop, headphones and more
  • A green (literally) office in Utrecht near public transport hub
  • Constant focus on your development, drivers and ambitions. You may work on both personal and professional goals with us through a growth plan

Work should be fun, substantive and also with each other. We like to look at your ambitions together with you and help you you realize them.

"Lab Digital provides me with many opportunities to grow in various aspects of my professional life. I get to work with colleagues who are very good at the technical aspect of the work, as well as great to be around. I take pride in being a member of the Lab Digital team."

Bram, Software Engineer

Your colleagues

Our team consist of 80+ colleagues. Curious about who your colleagues will be? Take a look at the profiles of Boris, Bram, Kors and Mike. 

Boris Besemer

Lead JavaScript Engineer

Bram Kaashoek

Full Stack Developer

Kors van Loon

Front-end Developer

Mike de Bock

Full Stack Developer (freelance)

Let's talk

Are you the person we are looking for? Apply for this position and we would love to talk to you. Unfortunately, we can't sponsor or transfer visa's right now.

Lab Digital does not work with third parties to fill this position.